Immediate Past President & Historian
Community Service & Special Events Coordinator
DUTIES OF THE EXECUTIVE OFFICES
PRESIDENT: The president's duty is to preside over all meetings and events, including some for the general public. For the latter, the president will ensure all events run smoothly so the organization maintains a good image. The president may also be in charge of overseeing all other member activities and is the one to whom all the other officers must report.
Requirements: To be elected as president you must have held office last year and been an active member of SAAC for at least one year.
VICE PRESIDENT: The vice president must be familiar with all the responsibilities of the president and must be ready to preside when called upon. At all times, the vice president should work in close cooperation with the president. The specific duties of the vice president are to assist the president; preside for the president at meetings when the president is absent; assume the duties of the president if the office becomes unoccupied; and perform other duties that are specified in the bylaws of the organization.
Requirements: To be elected as vice president you must have held office last year and been an active member of SAAC for at least one year.
SECRETARY: The secretary's duty is to see that the organization runs in an efficient and organized manner, and hence has the duty to maintain proper files, both for important paper documents as well as for the electronic ones. They have to conduct research, communicate with staff members as well as clients. They have to keep a record of appointments and see to it that each one is conducted on time. One of the key responsibilities of a secretary is to organize and schedule meetings. The secretary must inform the executive board about upcoming meetings and prepare the agenda. The secretary has to make a detailed note of the proceedings of the entire meeting. This includes documenting the activity and the matters discussed during the meetings by writing down the minutes. Along with the minutes, the secretary must maintain the attendance log. Once the meeting is over, the minute records should be filed properly for further reference and the decisions of the meeting should be conveyed to the other members by the secretary.
Requirements: To be elected as secretary you must have been an active member of SAAC for at least one year.
TREASURER: The treasurer assists with the preparation of the budget, monitors budget expenditures, and prepares any required financial reporting forms for SAAC. The treasurer ensures the organization's financial policies are being followed and reports to the Executive Board and general membership on finances.
Requirements: To be elected as treasurer you must have been an active member of SAAC for at least one year.
PARLIAMENTARIAN: The parliamentarian is responsible for maintaining the order and flow of meetings.
Requirements: To be elected as parliamentarian you must have been an active member of SAAC for at least one year.
IMMEDIATE PAST PRESIDENT / HISTORIAN: The immediate past president shall assist the president whenever requested and fulfill any other function as the executive board may direct. The immediate past president serves as an arbitrator for rules. As a historian, the immediate past president's duties involve collecting, organizing and maintaining historical. The role can extend from job duties as a photographer, videographer, and researcher. A historian also serves to remind club members of upcoming milestones and other important dates, such as birthdays and anniversaries. The historian should refer to the club's historical documents, such as past scrapbooks and newsletters, to make sure all relevant dates are recognized.
Requirements: To be elected as Historian you must have been president of SAAC the past year.
MEMBERSHIP CHAIRPERSON: A membership chairperson is responsible for the identification and selection of new members. The membership chairperson should ensure minutes from meetings are filed appropriately and liaise with committee members in an effort to ensure all action items are completed. The membership committee chair also issues surveys and learns about the needs, issues and desires of members.
Requirements: To be elected as the membership chairperson you must be an active member of SAAC.
COMMUNITY SERVICE & SPECIAL EVENTS COORDINATOR: The community service and special events coordinator helps organize community engagement and special events. The coordinator must be able to anticipate project needs, discern work priorities, and meet deadlines and with little supervision. The coordinator must be enthusiastic and professional. The coordinator must provide outstanding customer service and ensure the organization is volunteering for events that represent the organization's interests.
Requirements: To be elected as the community service and special events coordinator you must be an active member of SAAC.